Chapter 4 of 7 · Role guide
Labels & A&R
Connect artists, partners and release plans.
For a label, "everybody is there" means the distributor, the DSP editors, the publishers and sync agents, the rights bodies, your artists, the artists you want and the media, in one week and mostly within a ten-minute walk. This guide turns that into a release calendar the right people have agreed to, and a showcase decision made on purpose.
At RE:UNION For labels with Spanish-speaking artists or partners, this is the one afternoon the agencies, promoters and media from home are in one room with their international counterparts. Bring the release calendar, not the catalogue.
Who it is for
The release calendar for the next two quarters agreed with the people who can move it; two or three A&R leads that fit the sound; distributor and DSP relationships refreshed in person; and, if the budget allows, a showcase that makes the label a place rather than a logo.
| Profile | What ADE is for, in this case |
|---|---|
| Two-person imprint | Six EPs a year, A&R and label manager in one body. Here for distributor and DSP conversations, demo tables and one daytime moment. |
| Mid-size independent | A roster, a release calendar and a distributor. Here to lock two quarters, refresh DSP editors and decide whether a showcase pays. |
| Major or large independent | An electronic division or a label like Armada or Defected. Here to be present with value: masterclasses, demo drops, a hub, a night that works by day. |
| Stage | Realistic goal for the week | First move |
|---|---|---|
| Exploring | Understand how distribution, DSP pitching and sync actually work. | Bandcamp and Spotify Insider Knowledge; Lab Discovery; one distributor conversation. |
| First releases | Test whether the catalogue fits a distributor and an editor. | Meet the DSPs & Distributors with one release plan; ask what would make it pitchable. |
| Building momentum | Lock the next two quarters with the partners who move them. | Book DSP and distributor meetings in September; host a listening session, not a party. |
| Established | Strengthen relationships; decide the showcase tier for next year. | A&R at the demo tables as host; label manager in the hubs; a debrief by January. |
Numbers that shape your week
- Meet the Labels & A&Rs
- Wed 15:30
- DSP day
- Thu 13:15
- Venue window
- Closed
- Submissions a week
- ≈ 30,000
Before ADE
Summer · three months out
September · database opens
One week out
Bring
- Release calendar Q4–Q2
- Label one-sheet with QR
- Catalogue priorities
- Support you can offer an artist
- Demo-slot policy for the A&R
- Two or three single tickets
Your week
Wed 21
- 12:30–13:15 Bandcamp | Essential Insider Knowledge Pro Pass
- 15:30–17:00 Meet The Labels & A&Rs Pro Pass
- 15:30–17:00 BMIM | Meet the Sync Pros Pro Pass + separate application
Thu 22
- 12:15–13:00 Spotify | Essential Insider Knowledge Pro Pass
- 13:15–14:45 Meet The DSP’s & Distributors Pro Pass
- 13:45–16:30 The Chorus Showcase | ADE Startup Class of ’26 Pro Pass
- 14:00–19:00 Afro House Summit Guest list · registration required
- 14:30 → early evening RE:UNION · ADE 2026 Free · QR pass
- 16:45–17:45 30 Years of ADE Pro Pass
Fri 23
- 13:45–14:45 Artists on AI, A No-BS Roundtable Pro Pass
- 14:30–16:00 Meet the Publishers Pro Pass
- 16:15–17:00 Building an independent career with Mau P Pro Pass
Sat 24
- 13:30–14:15 The Brazil Boom Pro Pass
- 14:30–16:00 Meet the focus-region professionals Pro Pass
- 16:15–17:45 Demolition XXIX Pro Pass
Sun 25
- Morning
- Afternoon
- Evening and night
-
Wed 21
- Morning
- Afternoon
- Evening and night
-
Thu 22
- Morning
- Afternoon
- Evening and night
-
Fri 23
- Morning
- Afternoon
- Evening and night
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Sat 24
- Morning
- Afternoon
- Evening and night
-
Sun 25
- Morning
- Afternoon
- Evening and night
Sessions for you
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Bandcamp | Essential Insider Knowledge
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
Spotify | Essential Insider Knowledge
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
The Chorus Showcase | ADE Startup Class of ’26
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
Artists on AI, A No-BS Roundtable
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
Building an independent career with Mau P
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
-
Meet the focus-region professionals
- Day
- Time
- Venue
- Why go
- Access
-
- Day
- Time
- Venue
- Why go
- Access
In the room
| Moment | Do this | Say or ask |
|---|---|---|
| Meet the Labels & A&Rs, Rosewood | Listen for fit, ask for one track, decline kindly and keep the door open. | Send me the one track you would release first, and nothing else, in November. |
| A DSP editor, Thursday | Bring the next six releases and the story behind each; ask what they need to pitch it. | Which of these fits a playlist you actually programme, and what would make it pitchable? |
| The distributor, in person | Have the priority-list conversation you never have on the weekly call. | Which two releases would you put on the priority list, and why those? |
| A publisher or sync agent | One catalogue brief, cleared and tagged; ask about briefs, not deals. | What are supervisors asking you for this quarter that you cannot find? |
| Your artist's set, midnight | Stand near the booth; talk to the label managers who came to listen. | What did you release this year that surprised you? |
Mistakes we keep seeing
| Mistake we keep seeing | Instead |
|---|---|
| A night that is a party rather than a place. | An A&R plan, a guest list of buyers and media, a daytime element. |
| Sending the A&R to Pro and the label manager to Lab. | A&R at Lab and the demo tables; manager in the hubs and the "Meet the…" rooms. |
| No distributor meeting because "we talk every week". | The priority-list conversation is different in person. Book it first. |
| Ignoring the rights and royalties sessions. | The money sits there: BumaStemra, AFEM, publishers, sync. |
| Taking demos at 02:00 and losing them by 10:00. | Demos only in the designated slots; one dated line per promise. |
| Hosting without an official venue partner. | Partner with a registered venue; Pro Pass holders must get in within capacity. |
| A November inbox nobody answers. | A listening day with a reply to everyone. A no is a relationship too. |
What veterans say
-
“For music pros, the priority is to come back every year because everybody is there; we want it to be the best moment of the year to do business.”
Jan-Willem van de Ven source -
“We want to be present, but we also want to offer up a lot of value. We don't just want to be a place for people to have a drink.”
Stephen Campbell source -
“It's the distributors that send us their list of priorities every week… and we do listen to everything on that priority list.”
Helen Sartory source -
“We believe in real, personalised artist building.”
Armin van Buuren source -
“Every time I crossed into the city, I felt a spark… And every ADE, I wanted to live here.”
Ilker Soylu source -
“Hands-on information… they need to take home value for themselves or their organization.”
Meindert Kennis source
Budget
Indicative five-night totals using published 2025–26 ranges and the Pro Pass price on the official tickets page on 14 October.
| Line | Label manager alone (Pro Pass) · €2,150–3,300 | Team of two (A&R + manager) · €4,300–6,600 |
|---|---|---|
| Pass | €795 + 3.77% fee (late rate, almost sold out) | 2 × €795 + fees; ask ADE about a company discount |
| Flights / train | €150–350 | €300–700 |
| Bed, 5 nights | €800–1,500 canal ring or De Pijp | €1,600–3,000, or a shared apartment |
| Food and coffee meetings | €250–400 | €500–800 |
| Transport | GVB included with the pass | included with the passes |
| Event tickets | 2–3 nights, €120–220 | €240–440 |
| Showcase or daytime moment | — | Project budget: venue, sound, staff, drinks are not published |
After ADE
- Same night
- Within 48 h
- 2–4 weeks
- November → January
Hi [name], Good to meet you on Thursday — thank you for the note on [what they said about the catalogue]. Here are the two releases I mentioned, with dates and the story behind each: [private link]. If [their playlist / priority list / brief] is open for [quarter], could we take twenty minutes in November? [Two time windows]. [Your name], [label]
New in 2026 for you
- Meet the Labels & A&Rs (Wed 21, 15:30–17:00, Rosewood) lists twelve A&Rs, from Sony, Universal and Believe to Monstercat, STMPD and fabric. Open to Pro Pass holders, no sign-up. source
- Meet the DSPs & Distributors (Thu 22, 13:15–14:45) brings twenty platform and distribution people, including Beatport, Believe, SoundCloud, Deezer, The Orchard, AWAL, Bandcamp, LabelWorx and UnitedMasters. source
- BMIM Meet the Sync Pros (Wed 21, Felix Meritis Koepelzaal) is matched by application; the 11 October deadline has passed. Twenty sync professionals, including Netflix and Position Music. source
- Hosting: an official ADE event must be at a registered venue, and the 2026 venue window has closed, so you partner with an official venue. Pro Pass holders are admitted within capacity. source
- The ADE Festival Fund is for registered festival locations, one application per event by e-mail, judged on urgency, innovation, diversity and inclusion, local talent development and impact beyond ADE. "Emphatically not a government subsidy." source
- Pro Pass at the late rate: €795 + 3.77% fee, almost sold out; company discounts on request. The pass covers Pro, Green, Culture Hub and the Business Hubs, not ADE Lab. source